I got a problem in updating the TOC. But using the macro seems like using a sledge hammer for a tiny nail, and I’m sure there’s something simpler at play here. I decided that the file was corrupt because restarting my machine did not change the behavior. Table 4 2: Computer Programs Required for Test 7 You had Track Changes turned on when you updated the TOC. I have Tables and a Figures in my document. I am quite impressed with Windows 7, and don’t regret my decision to go from XP to Windows 7 at all. An automatic Table of Contents uses Styles to keep track of page numbers and section titles for you automatically. It provides solutions I can apply without having to learn how to program or create macros. Will post tomorrow. Likewise, moving from Word 2003 to 2007 was initially difficult (“where did everything go?’), but I’m quite used to it now and find 2003 very clunky. NOT using the heading styles) then you can’t update it using the automated method. First of all thanks for this superb article. If you’re updating a table of contents, in the Update Table of Contents dialog box, select whether you want to update page numbers only or the entire table. Posted in Word | Tagged figures, table of contents, tables, toc |. It seems that the hyperlink When I try to update the TOC , the whole content of the old original table still appears instead of the newly updated table. 4. ‘ XREF_CHECK Macro When printing the document, it asks whether to update the TOC (pages only or the entire TOC). (It’s sort of like riding a bike, but without the scraped knees.) However, neither option lets you omit page numbers from a specific level. Figure 8 2: EXAMPLE – Figure Name 16 Sub XREF_CHECK() On the Display tab, clear the Show all formatting marks check box, and then select OK. Both link to the same header which, in the document, is clearly “8. 1. 3. level 1 is displayed but not a subheading. Thanks. Press F9 to update the table of contents. But right now the subheadings are also getting added. Go to the middle of that tab, and click the. Thanks in advance! Word offers two ways to insert a TOC: 1. Dealing with the table/figure Track Changes by accepting/rejecting them usually sorts this out. A TOC can’t update correctly as long as that red exclamation is present. 2007 to 2010 is almost the same, so there’s no new learning curve there. At one point I updated the TOC as I always do (ctrl-A, PF9, update all) and the TOC fonts were suddenly different. When I applied numbered headings to the style (Word 2007) as requested by the client, the ‘Table of Contents’ heading was automatically numbered ‘1’. Also check if the TOC is set to display enough levels of headings. If I must update to save conversion times for a remote working project using complex dotx files, I would charge it as a project cost. As I’ve worked on the document, updated my TOC and the italic font carried over to the TOC. I have uploaded a video to Youtube (https://youtu.be/jkU8qxXX2RE) – if you don’t trust this link, simply search ‘TOC Glitch’ on Youtube and hopefully you’ll see my video of exactly what I mean. The reason I didn’t suggest Ctrl+A/F9 to my colleagues (as above) is that it doesn’t always update everything in our documents because we also have a custom ‘update field’ macro, which only updates the TOC/LOT/LOF the first time it’s used. (The original document was provided by the client. 2. My guess is that they aren’t using a Heading style. This issue invariably relates to Track Changes. I’ve deleted (directly & via ‘remove TOC’) & regenerated the TOC countless times. * Reinsert a new TOC — check how in the ‘Extras’ section of this blog post: https://cybertext.wordpress.com/2010/07/23/word-2007-create-an-automatic-table-of-contents/. Select the existing table of contents. A space between the lines may be caused by too much space before/after in the Paragraph settings of the TOC 1, TOC 2, and TOC 3 styles — check and modify the style as necessary. In earlier versions of Word (up to 2003) I seem to remember selecting the whole document (Ctrl-A) and pressing the Function Key F9. Word doesn't use the heading styles (whether built-in or custom) applied to the document's headings to format a table of contents. However, if you’ve made manual changes that you really want to keep and changing the headings is not an option, you should look at your settings. Sometimes you might not want the page numbers shown on the first page of the document. Award winning IT Support, Solutions and Systems Development. 5. I have a table of contents with TOC1 and TOC3 formatting. Of course every time I update the TOC, the all-bold-TOC issues reoccur until I save. Fix 2:             Refer to TOC Custom Headings section to help correct this. That didn’t just remove the hyperlink character style that was indeed attached to the TOC styles, afterwards my formatting issues (bold/not bold) were also resolved. There are several ways you can do this — put your cursor anywhere in the TOC then: right-click and select Update Field; press F9; or go to the References tab, then select Update Table (the one on the far left of the References tab). To minimize it again, click the tab again. I have created an example to demonstrate this below. Tip : Don’t forget to update the Table of Contents if there are changes made to the documenting headings. For example, if the first page is a cover page and the second page is a table of contents, you might want the third page to show “Page 1.”. That’s weird! The first thing I’d check would be the styles applied to the earlier headings. Fill in your details below or click an icon to log in: You are commenting using your WordPress.com account. […] https://cybertext.wordpress.com/2012/06/20/fixing-some-table-of-contents-update-issues/ […]. When updating my TOC in Word 2016, all the tables in the document lose their formatting. Identify:        Is the same style applied to both headings and paragraphs if so the style needs correcting as above. But the first things I’d try would be: In my TOC some of the first paragraphs, just after the headings or subheadings, have been included in the TOC . The lack of vertical space on my laptop for the ribbon interface has persuaded me to keep Office 2003 for the time being. In the Table of Contents dialog, keep Show page numbers, Right align page numbers and Use hyperlinks instead of page numbers options checked, click Options. If still not showing check to see if a style is applied to the heading you are trying to include. I made a few manual changes to the TOC in a document. So, for main headings ensure these are set to a ‘Heading 1‘ style and sub-headings would then go down in ascending order, e.g. Fix 1:             Select the paragraph and apply the appropriate style that is not set to be selected for TOC. ), but that isn’t automatically part of the styles that the TOC picks up. Click anywhere inside the List of Tables. Can you clarify exactly what loses its formatting — the table captions? Use ‘update entire table' if … However, I edited the document and subsequently also had to change some of the headings within hence I had to update the table of contents but the TOC just stopped working after I updated it. ), For anyone on MS Word 2016 for Mac, go to the Top of your TOC Press Option+F9, Bookmark not defined” error when trying to convert a Doc file to PDF using Microsoft Word. all change to the same page number when I go to print the document. .Forward = True I guess it is just a cost for hardly any additional function – so I am miserly :-). * Make sure track changes is off before you update the TOC I’m working on a doc that requires use of a non-standard template. You can minimize the ribbon in Word 2007/Word 2010 to get it out of the way and give you some extra screen ‘real estate’. Please see previous blogs for information on how to create and format Tables of Contents. Identify:         Update Entire Table. borders and shading? Does this still work in Office 2010? To update the table of contents when you make changes to the document that affect the table of contents, select any place in the table of contents and choose Update Table. Once you learn how to insert a table of contents in Word, you never forget. Until yesterday myTOC reflected required customizations. Whenever this happens, every page number for each item in the Table of Contents is changed from the page number to “ Error! .DefaultSorting = wdSortByName Since yesterday they’re suddenly all bold. In Microsoft Word, a table of contents can also allow a reader to jump to a specific section of a document by clicking on a header.To add or update a table of contents in your Word document, select from the links below to view the appropriate steps. However, I think that the field codes used aren’t correct. Any solutions? Body Text, Normal). Table 7 1: Test Steps 13 Hello, I have an issue I cannot resolve. applied to them, then they won’t get picked up. Change the settings either on the Modify Style window, or for more settings, click the Format button. Thanks Rhonda – while using Word 2007 at a client site I also downloaded ‘Classic UI.dotm’ which changes the interface to that of Word 2003. Your table of contents will now be updated. You can also select a style and you can get Word to show you where in the document the style is applied. Table 4 5: Test Equipment Required for Test 9 Go to References > Update Table. End Sub. This is Word 2016. To add page numbers to your Word document, switch over to the “Insert” tab on the Ribbon and then click the “Page Number” button in the “Header & Footer” section. Table 5 1: Equipment Configuration 10 Another header (in the same document) shows 8 on one line and a separate line shows Scope. With Selection.Find If you modified the style, then it should hold. There are two solutions — the first one is the easiest to implement. and Auto numbering is off within my document. Help, it is frustrating not to be able to work on the document at home. To turn off the minimize function, right-click anywhere in the ribbon and select the checked ‘Minimize the ribbon’. Thanks! Have you double checked that the page numbers in the footers are in one sequence? How do I solve this issue? Yes, but the updating didn't do anything. Specifically when I try to create a TOC I only get a some text from the document instead of all the paragraphs and sub-paragraphs which are numbered and in bolt letters. Hi, after updating my table of contents, it no longer has the function where I could click on any one of the headings and it will lead me to the right page. Go to this blog post and scroll down to the ‘Add or remove a level’ from a TOC — you need to make sure your named styles have a level 1, 2, 3 etc. I agree it is easy to get used to v2007 and the slightly better v2010 (welcome back File menu) – I wrote a 300+ page call for tender in v2007. So I’ve got a Word file with a table of contents (ToC) that, every so often, is missing the dot leader (row of dots) between name and page number. However, only TOC1 is supposed to be bold; the remaining TOC styles are ‘not bold’. 2. The reason you’re getting the ‘Contents’ heading listed in the TOC list is that is has a Heading 1 style (or similar) applied to it. Also, if you put the cursor to the immediate left of the first TOC entry and then show the field codes, you’ll get the field codes for the TOC, not each individual hyperlink. I added the TOC3 formatting because it was missing. In a recent tutorial, we used Word’s caption tool to insert table titles and figure captions.One of the main benefits of using this tool is that Word will automatically number new tables and figures as you add titles and captions (e.g., Table 1, Table 2, Table 3). Any suggestions? Check previous paragraphs if some are correct use format painter to copy the correct style to another. I figured an update or something happened. Many thanks in advance, It is a good idea always to choose "Update entire table" in case you have made any other changes. Thanks Joan. Everything in the TOC gets updated — you can’t pick and chose. In Word for Windows, you have to hold down the Ctrl key and click the page number only — that should take you to the relevant place in the document. Your toc should be fully functional again without the page numbers.. While updating I want only the main headings to be updated but right now it gets updated along with the subheadings too and I need to manually delete them. style impacts the TOC styles in more ways than one. Your screen shots show a red exclamation point next to the Update option, which means your data are corrupted; yet, you don’t explain how to fix that and remove the exclamation point. I’m working with a Master Doc, creating a TOC that combines multiple documents. One of the 15 chapters is not clickable in the PDF. The rest are fine. It worked but I continued to use the standard 2007 interface. If they don’t have Heading 1, 2 etc. However, that seems to have generated the duplication. They broke Ctrl A in WORD 2007..don’t know about 2010. Thx in advance. All are captioned properly (as far as I know and as I always do in all my other documents). Fix 1:If not apply the appropriate style and Update again. I have “show all” turned on, but the codes still cannot be seen. I don’t think there’s a way you can do that using the auto TOC. I changed the numbering to ‘0’ and removed the words ‘Table of’. Hi Solution 1 did the trick! I haven’t changed anything, so this must be a microsoft office 365 update or something. In this example, the TOC entries are all in red and there’s a change bar to the right of the TOC. Apply a paragraph style to those paragraphs and the issue will go away next time you update the TOC. The problem only happens on the Windows 10 machine. I've had several documents recently where the List of Tables and/or List of Figures just won't update to list all tables/figures in the document. To see ALL field codes in your doc, in Word 2010, go to File > Options > Advanced, scroll down about halfway and select the check box for ‘Show field codes instead of their values’. The numbering for each header will also be displayed. Updating page numbers only simply updates the page numbers for the existing sections. If it’s manual, I can see why it would happen, but not if it’s automated. Make sure Update page numbers only is selected and click OK 2 examples: A fresh approach to IT Support, Solutions and Systems Development, Microsoft Outlook Print Last Email Thread. Hello is there any way that you can update a TOC showing independent tracked changes as at present they are either shown as an insertion and/or deletion. Font, font size, line space, etc. Repeat to turn the field codes off again. Select OK. If you’re trying to create a TOC from heading styles, you don’t have to click on those headings at all (assuming they have a heading style already applied to them). {TOC \o “1-6” \h \z \u} Inbetween I’ve updated TOC1-5 by modifying them within the Styles and/or via the References/Custom TOC/Modify option. Word 2013 flips to unresponsive when I update TOC in my document. When I toggle to field codes and turn on ‘Reveal formatting’ TOC1 & 2 hyperlink entries seemingly correctly display as bold & not bold. Thwarted by online forms that have geographical restrictions, https://cybertext.wordpress.com/2012/09/19/word-add-more-levels-to-a-toc/, https://cybertext.wordpress.com/2012/06/20/fixing-some-table-of-contents-update-issues/, Word: Fixing a Table of Contents | CyberText Newsletter, https://cybertext.wordpress.com/2008/09/30/pictures-in-a-word-table-of-contents/#comment-230277, https://cybertext.wordpress.com/2008/02/04/word-2003-page-2-everywhere-in-table-of-contents/, https://cybertext.wordpress.com/2010/07/23/word-2007-create-an-automatic-table-of-contents/, https://cybertext.wordpress.com/2008/09/30/pictures-in-a-word-table-of-contents/, https://wordmvp.com/FAQs/MacrosVBA/InterceptSavePrint.htm, Word: Table or table row goes to next page, Excel: Convert hours and minutes to minutes, How to find out author and date details for a PDF, Windows 10: Reduce size of search box on taskbar, If one or more of my tips have helped you, saved you time, or saved your skin, you can thank me by clicking the PayPal button (or, Go to the far left of that tab, and click the. However, when I update the entire table, the TOC3 formatting “disappears” from the entries. The document headings themselves are fine. Check the screen to ensure the correct headings are shown. Many thanks for your extremely useful blog, which is written in a language that I can understand. That’s it! The icon still works fine and the TOC updates without issue. See this blog post for instructions for Word 2007 and later versions: https://cybertext.wordpress.com/2010/07/23/word-2007-create-an-automatic-table-of-contents/, Hi, I have a TOC that updates, but when I save and open the document, all the page numbers become 3. 7 at all make a macro that updates the table of Content?... ( Log Out / change ), word table of contents not updating page numbers they won ’ t update correctly as long as red... Part of the TOC picks up with an immediate reduction in stress related to things going wrong with document! 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