You can apply shading to selected table cells via the Borders and Shadingdialog box which you can open via Format > Borders and Shading (see Figure 1 below). To change the shading settings for fields: Click the File tab in the Ribbon. How do I stop form field shading from printing in Word 2007? If that problem occurs, you need to remove the border(s) in order to solve the problem. On the Shading tab, you must select the color to The gray shading is only visible on the screen in Word – it does not print and it is not … To do this, click FILE > Options > Advanced, and under Show document content, from the Field shading drop-down menu, select Always. (Alt-F9) also toggled the field codes off and on from the machine I was … Supporting Word 97-2003 users—If the form will be filled out by people who use earlier versions of Word, use legacy fields only, and make sure you save the template as a Word 97-2003 template (.dot), not a Word 2013 .dotx or .dotm file. Sometimes you may find this distracting, however. Office 2010 Administrative Template files (ADM, ADMX/ADML) and Office Customization Tool download: http://www.microsoft.com/download/en/details.aspx?id=18968 You may also find Table Properties in the right-click menu when the selection is in a table. Figure 1. Not only can you apply different types of shading to table cells. Each example shows only a single table cell wth a black table border. The gray shading is only … The Cell Options dialog box (opened from the Cell tab). The green and blue texts are individual paragraphs that have been applied paragraph shading. That’s probably because F9 is a most common Office function key. You can also apply different types of shading to the same cell at the same time. Ensure that the Apply To menu shows Text and not Paragraph. It is, however, important to understand that the breaks are part of the Field Result. We don’t blame Steve for thinking Microsoft patches are at fault. You may also find Borders and Shading in the right-click menu. Paragraph shading – examples. Note that field shading does not print. This article explains what can cause problems with white space instead of the expected shading color and how to repair it. Creating a Form with Legacy Form Fields. To access it, you’ll need to click the Quick Parts button on the Insert tab. So, you do not create the bookmark, the ASK field does. The “Word Options” dialog box displays. The first step in creating a form is to create an ordinary Word document that contains all the “fixed” text used on the form. What happens if you apply mixed shading to a cell? When the Options dialog box opens, you will be looking for the Measure from field in the top … Update the result of specific formulas. This problem is due to “Field Codes” being somehow toggled on. To add a field to a document, click the Insert tab and in the Text group and click the Quick Parts button. Cell margins for individual cells can be set via Table > Table Properties > Celltab > Options. The problem is that when you enter text into the locked field it only shows the first line of text-- UNLESS you unlock the form or kind of "dance around" in the field with back spacing etc. Last Modified: 2012-06-27. And then, click More icon from the Table Styles group, see screenshot: 3. Advertisements do not imply our endorsement of that product or service. Complicated and repeated operations can be done one-time processing in seconds. Well I guess that I will not close down Word, hibernate till the project ends and instead distribute the document as PDF. Top of Page. 3 Solutions. In this case, it is difficult to find out what causes the white space. This post shows you how to turn on and off the field shading in Word 2003, Word 2007, Word 2010, Word 2013 and Word … It seems there is something wrong with the ADM file, as a workaround, we can enforce this setting by apply the following registry entries: [HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\14.0\word\options\vpref] "grpfvisi_67_2"=DWORD:0x00000000 Field Shading Never. Adding Conditional Fields to a Word Template. It’s the Recalculation button in Excel, Send/Receive in Outlook and Update Fields in Word. To show field shading again, simply select “Field Shadings” again, or press Ctrl+F8. See the text in each example for further details. Click “Advanced” in the list of items on the left. Normally, when you click in a field, it appears with grey shading. Paragraph shading – what are the results? In this article . Field shading lets you know where the fields are located in a document. Using a paragraph style with border(s) may cause white space in table cells. When triggered, as ASK field gets information and inserts it into the document in a bookmark. Figure 7. The default option is “When selected”, which means that a field is shaded when you place the cursor anywhere in that field. Click Form Field Shading. Instead, press Ctrl+F9, and then key in the code within the brackets. As you work on a document, you usually see the results of the field codes that you've inserted instead of the actual codes themselves. The gray shading in the legacy form field; In the Controls group, click Legacy Tools. You can continue to use them in Word 2016, and you must use them for forms to be saved in Word 97-2003 format.. Legacy form fields are accessible from the Legacy Tools button’s menu in the Controls group on the Developer tab, as you saw in Figure 16.6. Therefore, I recommend that you set the Word option for Field shading to Always (File > Options > Advanced > Show document content group > Fields shading > Always). By continuing to use this site, you are consenting to our use of cookies. See Datefields in Microsoft Word. Insert multiple images across folders into Word document at once. One gem hidden in the Borders and Shading dialog box is the tool to place a border around an entire page of text. To begin, click the “File” tab. In case of Word 2007 or later version, you can open the dialog box as follows: Home tab > Paragraph group, click the arrow next to the bottom-right icon in the group and select Borders and Shading. I am working adding a field to a document and adding shading. Legacy form fields are the field types that were available in earlier versions of Word. Click Insert > Quick Parts > … Please note that all free Word tips, macros, add-ins and videos are provided “as is” and without obligation. It means that show the gray shading when you click inside a field. Merge and combine multiple Word files across folders into one with your desired order. The fields are text with an unlimited amount of characters specified. To add a conditional field in MS Word, ensure that your text cursor is located in your document where you want the conditional text to display, then click on the "Insert" tab then click on the "Quick Parts" icon in the "Text" group. Follow these steps to remove the form field shading from your custom Microsoft Word form: On the Developer tab, click Design Mode. The Borders and Shading dialog box with the four Apply to options. The upper-left cell is shaded yellow. This is not visible, but is as fragile as any bookmark. White space in shaded table cells may also appear if you apply a paragraph style with one or more borders and space before/after. You may also find Borders and Shading in the right-click menu. If the function keys are not working, chances are good it has to do with your Computer (or another program) intercepting them. When field shading is set to Always, all fields are shown with gray shading on the screen as in the examples in the table above. NOTE: The white space issues illustrated below seem to apply only to Word 2010 and earlier versions. If you want to change the way that Word handles field shading, follow these steps: Display the Word Options dialog box. at the bottom of the cell. Click Design Mode again to toggle it off. That depends on a switch. Space before and after and left and right indentation are defined via Format > Paragraph > Indents and Spacing tab. Figure 4. I have a Norwegian Word so hopefully I got the English meny names correctly. Specify a name for this new table style; (2.) Default Window Behavior in Word - Zoom, Size, Position, etc. The Insert Field command is hidden in the Ribbon so it’s a bit difficult to find. Kutools For Word - More Than 100 Advanced Features For Word, Save Your 50% Time. It is visible on the screen only and does not print. As illustrated in the examples below, white space occurs in the table cell in the following situations: Figure 5. Field shading in Word 2010: File --> Options --> Advanced --> Show Document Content --> Change Field shading from "When selected" to "Always". See screenshot: Note: To shade the column colors alternately, you should choose Odd banded columns and Even banded columns in Apply formatting to drop down list of Create New Style from Formatting dialog. The link or bookmark might also be broken. You can select to have field shading shown Never, Always or When selected. Choose the Field command to behold the Field dialog box, shown here. You may also find Borders and Shading in the right-click menu.On the Shading tab, you must select the color to apply. The gray shading in the legacy form field In the Controls group, click Legacy Tools. NOTE: The white space issues illustrated below seem to apply only to Word 2003 and earlier versions. What happens if you change the formatting of the original and then update the field? Click Design Mode again to toggle it … (In Word 2007 click the Office button and then click Word Options. From the Categories dropdown list choose Document Automation. Word ADVANCE field code does not work as expected. Note that left and/or right indentation of the paragraph(s) does not result in white space to the left and/or right. As mentioned above, the cell shading white space issues in relation to borders only seem to occur in Word 2010 and earlier versions. One gem hidden in the Borders and Shading dialog box is the tool to place a border around an entire page of text. Note that the text in the upper-left cell consists of one paragraph which has been applied the listed settings. In case of Word 2007 or later version, you can open the dialog box as follows: Home tab > Paragraph group, click the arrow next to the bottom-right icon in the group and select Borders and Shading. Also, any left and/or right margins added to the table cell via Table > Table Properties will not result in white space. Creating a Form with Legacy Form Fields. Complicated and repeated operations can be done one-time processing in seconds. In Figure 7 below, this is illustrated by applying different colors. Note: Sometimes a field is not updated because the item the field refers to no longer exists. Use the Range method of the Document object to create a Range object that is located in the main story and has a given start and endpoint. In both the above screenshots I have Field Shading set to “When selected” and you can see, if you look closely enough, that the Index Field is considered Selected when the cursor is in the Section Break but Word does not exactly make it obvious. Microsoft Word; 8 Comments. ; Preparing a database front end—If you are creating the form as a user interface … Imagine you have applied shading to the paragraphs in a table cell. 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